November 2008 ECOM Approved Minutes
ABATE of Washington
Executive Committee Meeting Minutes
November 29, 2008
Call to Order: 12:10PM
Pledge of Allegiance: Lyle led us today.
Roll Call
Officers: Chapter Reps
(P) Coordinator- Mick Gillispie (P) Position 1 - Scott
(P) Secretary- Rona Smith (P) Position 2 – Ed “Top” Baker
(P) Treasurer- Koeta Imhof (P) Position 3 – Lyle
(E) Eastside Deputy Coordinator – Ron Voss (O) Position 4 – Open
(P) Westside Deputy Coordinator – Dutch Phillips (A) Position 5 – Mike
(P) Ambassador At Large – Mike Campbell
(E) NCOM Ambassador – Chris Dulas
Agenda Changes: Motion to approve agenda without modifications, MSP
Acknowledgments: none
Officer Reports
Coordinator:
* Mick handed out idea and organizational tools that he wants to take to the BOD. A lot of information in to short period of time for the ECOM to approve. A blanket motion was made to take to the BOD for approval, MSP
Secretary:
* Motion to strike the good of the order regarding SKCC Chapter Flag from 9/08, MSP
* Submitting September 08 minutes for approval as amended, MSP
Treasurer:
* Financial Reports submitted
Event Reports: Ron was not present
* IMC, Mike gave update.
motion to have models recruit members, MSP 3/1/2. motion to pay the
models a base plus $5 per, MSF
* Black Thursday, Donnie gave us an update on the bills, petitions and other groups.
Donnie is discouraged with member participation.
* Spring Swap Meet, Rona gave update.
* Freedom Run, Ed has breakfast organized with Wendy, camping area confirmation is under way, Gwinwood already reserved. Has southern ride flyers handled, all south end area complete. Shirts and pins on schedule. Has no other area or people involved. Chapter reps were to encourage their people to join the committee. Only N. Oly has volunteered.
* Spring Opener, entertainment bids in by 12-20-08 ECOM, artwork in by 1-10-09 BOD, Scott stated that the county commissioner wants to meet with our committee.
* Fall Swap Meet
Committee Reports: Dutch
* Bylaw – Chris was not present.
* Communications – Rick has nothing to report
* Legislative – Donnie gave report above
* Membership – Bruce was not present.
* Newsletter – Ron was not present. Discussion on reports on color backgrounds are
not easy to read. Motion to return MRF ¼ page Member Application ad for free, MSP 4/1
* Products – Roxy was not present
* Public Relations – Don reported on the legislative/membership booth for the Olympia
Toy Run. Discussed generic postcards to use for representatives appointments and
other occasions. Don also told us of the TV and radio stations he notifies. He knows of a reader board for sale for $80. ABATE would have to purchase letters.
* Webmaster – Rick updated us and he sent out an email on the 21st regarding the domains (abate.wa, abate.org) and the transfer process. Discussed removing the out of date information and creating archive. Discussed future chapter hosting.
Ambassador At Large:
* He has submitted his report and has one new thing, ABATE has a new chapter wanting to form in the Vancouver area.
NCOM Ambassador:
* Is not present.
Chapter Representatives: (position 4 is open)
Position 1- Scott, his chapter and surrounding areas are reaching out to the community.
Motion to deactivate Tri-City Chapter, MSP amend to take this recommendation
to the BOD, MSP
There are people over there who want to have an active chapter in the future.
Position 2- Ed asked Jay to keep him posted on the new chapter so he can assist.
Position 3- Rat City is regrouping. Lyle is interested in moving the ECOM start time to 10:am
Motion made, but withdrew cause he was leaving, bring to new business at next ECOM
Position 5- Mike was not present. Rona confirmed he is on her ECOM notice mailing list.
Unfinished Business:
Envelopes for New Member/Insurance approval – Rona spoke to Bruce, gave update.
Motion to continue to use ABATE of Washington return address envelopes, MSP
New Business:
- BOD Agenda worked on.
Date of future ECOM: 12: P.M. Locations TBA
December 20, January 4, February 1, March 1, April 5, May 3, June 7, July 19
August 2, September 6, October 4, November 1, December 6.
Schedule of Meetings & Events 2009
January 10 – BOD SKCC, March 29 – Spring Swap Meet Monroe, April 25 – BOD Lewis Co.
May 30 – Freedom Run, June 19-21 Spring Opener ?, July 11 – BOD CGC, September 13 –
Fall Swap Meet Enumclaw, October 17-18 STEAM-BOD Gwinwood
Good of the Order: none
Adjourn Time: 4:13 pm
Submitted By: Rona K. Smith
ABATE of Washington
State Secretary