ABATE of Washington
Executive Committee Meeting Minutes
June 7, 2009
Call to Order: 11:25AM
Pledge of Allegiance: State Sergeant at Arms – Mike McCarthy
Roll Call
Officers: Chapter Reps:
(P) Coordinator- Mick Gillispie () Position 1 – Open
(P) Secretary- Rona Smith (E) Position 2 - Ed “Top” Baker
(P) Treasurer- Koeta Imhof (P) Position 3 – Lyle Coyle
(A) Eastside Deputy Coordinator – Ron Voss () Position 4 - Open
(P) Westside Deputy Coordinator – Dutch Phillips (P) Position 5 – Mike Rutter
(P) Ambassador At Large – Mike Campbell
(P) NCOM Ambassador – Chris Dulas
Agenda Changes: Motion to approve agenda as modified, MSP
Acknowledgments: Jay Frasier and Mike & Dianna Niday
Officer Reports:
Coordinator:
* Quick Throttle Black Thursday article issue.
* Spoke of legal representation for all contract signing.
* Pacific County Chapter Event Insurance compliance.
Secretary:
* Submitted May 2009 minutes for approval, MSP
* Rona wanted to add the July BOD Agenda to new business…
discussion/reminder that State bylaws provide that the BOD agenda should be prepared
by the State Coordinator with the assistance of the ECOM. Suggestion to add a BOD
section after new business rather than add or modify the agenda at specific ECOM
meetings.
* Nomination Forms discussion, use existing forms for ‘members’. Mick will design a
‘non member’ form and supply to the BOD in July for more nominations.
Treasurer:
* Distributed Financial Reports.
* Chris complemented - thanked Koeta for doing a good job.
* Lyle inquired on the particulars of the state phone line.
Rona asked for unlimited long distance reimbursement for her phone bill at a cost of the local quest package price $20 per month plus tax, she even suggested splitting the cost with ABATE. Mick asked how much is spent per month, but between the combination of using cell phone minutes and land line long distance, no amount was given. The agenda was moved
forward with no answer.
Event Reports 2009: Ron chairs
* Freedom Run – Ed was not present. Accolades & Discussion by those who attended.
Addressed the event t-shirt petty cash issue.
* Spring Opener – Diana gave the update.
Discussion on the Methodist Church renting the fairground kitchen facility,
Dutch confirmed they have a separate contract that is to be sent for state records,
and that ABATE of Washington will not be liable in any way.
Motion to maintain the ‘outside’ the gate location of bike and car show MSP
Motion to maintain the ‘outside’ the gate location for the flag ceremony, MSP
Discussion and decision made to not submit an official response to security questions.
* Fall Swap Meet – on track
* STEAM – Mike updated us on the location chosen….Pan Handle Lake in Shelton
Chris told us ABATE will need to supply event insurance and he will forward to Mick.
* International Motorcycle Show registration package to come for December 11-13
Committee Reports: Dutch chairs -
* Bylaw – Chris has nothing to report
* Communications – Rick was not present. Discussion regarding the refusal to broadcast the election ballot reminder as requested of the webmaster, by the Bylaws Chair, it was also CC’d to Mick
* Legislative – Donnie was not present
* Membership – Bruce was not present, but he will be submitting a monthly membership
report to the newsletter for posting.
* Newsletter – Chris gave an update on his first issue, including the quality of type print
and the paper quality. He also discussed the amount of extra copies being wasted and the options. Lyle mentioned He did not receive his copy of the proof, it was sent to Dutch just prior to print, much conversation…out come is to send to Dutch, as the committee chair and he will distribute to those interested in proofing. Discussion on existing newsletter editor policy regarding ABATE – charity advertising fee policy (5-07)
to be posted permanently in the newsletter along with the advertising fee policy.
Motion to appoint Jeanne Gilbert as newsletter editor, MSF 2/5
* Products – Roxy was not present
* Public Relations – Don is working on spring opener articles, asked for suggestions.
Diana mentioned some local concerns, the local agendas were complete, and perhaps something on our own security, the discussion and decision was to not submit an article regarding that issue and to refer those types of inquiries to the local authorities who are already aware of our level of commitment in this matter.
* Quartermaster – Jay (and Mick) will be conducting an inventory on both storage units and he will also be doing a price comparison. Jay will have a full report at October’s BOD. We are looking for chapter ‘quarter master reports’ that may have been submitted to state.
* Webmaster – Rick was not present, Chris asked…point blank…who has the authority to update and change state committee events, Mick stated “if you want something changed, it should go to Mick, Dutch, & the Webmaster that way everyone is aware of…and the changes will happen, but that Dutch is in charge of that area” also that state events take priority. If Dutch gets CC’d, he can follow up on all.
Ambassador At Large:
* Mike told us about the progress of the two new proposed chapters, Inland Empire
and NE Washington. Motion to grant the proposed Inland Empire certain operating
authority as per state bylaw 4.1.3, MSP 1 – abstain. No proposed chapter contact
information submitted to state for records.
Mike gave us an optimistic update on the potential of the Tri-City Chapter reviving.
NCOM Ambassador:
* nothing new to report
Sergeant Arms:
* Mike discussed the Election Teller Committee and the procedure, answered questions.
motion to advance the SSA $200 for travel expense, MSP
Chapter Representatives:
Position 2- Ed was not present
Position 3- Lyle asked to support your neighboring chapters, gave their updates.
Position 5- Mike gave reports on N. Olympic and the Freedom Run
Unfinished Business:
None brought forward
New Business:
1. Membership Booth, motion to send an additional 250 newsletters to Mason County, MSP
2. new chapter names, motion to use only geographic description for new chapter name, MSP
3. spring opener committee
BOD Agenda:
Good of the Order:
Adjourn Time: 4:17 PM
Submitted by:
Rona K. Smith
ABATE of Washington
State Secretary
Date of future ECOM: 11: A.M.
,July 19, August 2, September 6, October 4, November 1, December 6.
Schedule of Meetings & Events 2009:
June 19-21 Spring Opener Goldendale, July 11 – BOD CGC,
September 13 – Fall Swap Meet Enumclaw, October 17-18 STEAM/BOD Gwinwood
December 11-13 International Motorcycle Show Seattle